Preparing for the Move

One Month before Moving

• Evaluate moving companies. Compare companies because the prices can be quite different. For a free quote, click here.
• Gather moving supplies (i.e. boxes, tape, etc.)
• Shut-down your current household. If you are renting, terminate the lease. If you own your home, evaluate whether you will retain the home, rent it out, or sell it. Begin the process as early as possible.
• Make travel arrangements by booking flights and reserving accommodation.
• Budget your move. If you are moving with the aid of a relocation company or an international company, they should be able to help you plan.
• Make copies of legal, medical, educational, and insurance records. Keep at least one set of copies in a safe place and have one set accessible.

Two Weeks before Moving

• Inform gas, electric, water, cable, local telephone and trash removal services of your move. Sign up for services at your new address.
• Confirm travel reservation.
• Arrange to close or transfer your bank account, if appropriate.
• Forward your mail to a new address. This includes: banks, insurance companies, charge and credit card companies, State and Federal Tax authorities and any other government agencies as needed. If you do not have a permanent address in your new country of residence, you may take a post office box.

The Day before Moving

• Set aside moving materials like a tape measure, pocket knife, packing boxes, tape and markers.
• Confirm you have all of the required documents like passport, plane tickets, visas, etc.
• Save your moving receipts as many moving expenses are tax deductible.
• Say good-bye & get ready for your new life.

Understand Pricing

The price of moving depends on the how much is being moved, the value of the goods, and the distance to be moved. If possible, ship only the truly indispensable items and try to buy when you arrive to abate some of the cost.

Shipping Size

Basic shipping costs are calculated on the amount of volume (Cubic Feet) that your packed goods will take up in one of our shipping containers. Volume is calculated by multiplying the length x depth x height.

An example would be a full size refrigerator/freezer that is 3 feet (.91 meters) wide, 2 feet (.6 meters) deep, and 6 feet (1.8 meters) high would be 36 cubic feet (1.01940 m3).
20 foot (6 meters) container total cubic capacity = 1172 cubic feet (33.2 m3)
40 foot container (12 meters) container total cubic capacity = 2392 cubic feet (67.7 m3)
A standard 2 to 3 bedroom house or condo should fit into 1 x 20ft container. A larger 4 to 5 bedroom house would need 1 x 40ft container. One benefit of a larger shipment is that the greater the overall volume for shipment, the lower the rate per cubic foot, and vice versa.

Distance

Removal cost also depends on the point of origin and final destination. However, certain regions are expensive despite a shorter distance. For instance, Europe tends to be relatively expensive to ship to.

Miscellaneous Costs

Note that the final price is almost always more expensive than even the best estimates. Be knowledgeable about basic costs and budget a buffer between what you think it will cost and what you can pay.

Common Additional Costs:
• Access at collection or delivery may be difficult so a smaller van has to be brought in or hired.
• Collection or delivery on higher floors, with or without a lift. This requires extra men and additional costs.
• Parking permits may be required at collection or delivery addresses (customer usually has to arrange these - local council will advise if they are necessary).
• Delivery may be made to several hundred miles from the port at the destination country.

Shipping Options: Ground, Sea or Air

The three options are to go by ground, sea or by air, or a combination of the three. Most companies offer all options, so inquire about the price difference and decide which method is best for you.

Ground

Moving with only ground travel is uncommon unless moving a short distance. This is much slower then flying, but much less expensive. This method is often done in conjunction with sea or air shipping.

Sea

To move by sea takes about 6-8 weeks, but costs less then traveling by air. If moving by sea, your household goods will be packed into containers that are usually loaded at your residence. Once your home is packed into the containers, they are then shipped by rail or transport to the port where they are then loaded on to a steamship container. The container is then loaded on the boat as cargo. Once your goods have arrived in the new country, the container is unloaded and must pass through customs. International movers will be able to help you with the custom forms and are responsible for clearing your goods.

Air

Moving household items by air is becoming increasingly popular, despite a much higher price tag. Heavy cardboard boxes are normally used to pack your goods, although some air freight companies will use containers. You may find that shipping items by air is less expensive than renting a furnished place or living in a hotel.

Airfreight is calculated on either the actual gross weight of the consignment or the volume weight, whichever is the greater. Weight is expressed in kilograms. To calculate the volume weight of a given item we multiply the length, breadth and height in centimeters and divide by 6,000 to obtain the volume weight in kilos. For household goods the volume weight generally exceeds the gross weight.

Evaluating Shipping Options

Some basic factors in determining the best shipping method are:
• Volume - This is important for road and sea shipments
• Weight and Volume - Evaluate the weight of items for air shipments.
• Final Destination - If you are moving across the globe (e.g. from the USA to Australia), you might want to ship the majority of your personal belongings by sea container and a small portion of things you will need upon your arrival by air.
• Moving Schedule - How soon do you need to receive your personal belongings at your destination? Do you already have accommodation (temporary or permanent)? Will you need to store some items until you find permanent accommodation?
• Budget - Who is paying for your move? Your company or yourself? What is your allowance for the move?

Groupage

To save money, you can ship your items with other people's belongings. Known as "groupage", your personal belongings will be shipped with the personal belongings of one or more customers. While this offers considerable financial savings, it can take much longer. Usually, the shipment is sent a central location warehouse with later shipments being made to a country specific destination.

If your shipment is large, or cost is not an issue, direct shipping is a better option. The truck will contain your personal belongings only and will go directly to its final destination without stopping at any other warehouse.

You-pack / We-drive Service

Another option when moving your goods is to do the packing yourself. This can save you money, and ensure your items are given the care they deserve.

The process is simple:

• Contact a Company that provides this service.
• A moving truck or storage container is delivered to your house for you to pack at your leisure
• Once packed, you arrange for the company to pick up the truck or container
• The company moves the truck or container to the new residence
• You unload the truck and move into your new home
• The company pick up the container or truck

Finding a Reputable Company

Feedback from people who have used the company are invaluable. While online reviews can easily be found by googling a company, you can trust other expat experiences and ask questions on the Montreal forum. Also ask people you know like friends, neighbors, co-workers, and family as they are all valuable resource. If your company is moving you overseas, they often work with the same company time and time again, so check with co-workers for tips and stories for their experience. Find out which companies have the reputation as the good, the bad, and the ugly.

Basic Questions to ask during your Meeting:
• How long has your company been in business? While a new company isn't necessarily a bad choice, experience is valuable.
• What is your safety record?
• Establish if the company will be doing the move themselves, or if they will be sub-contracting out the job. In general, avoid hiring a moving broker.
• Can you put me in touch with former customers? Good tour companies should have no problem supplying references.
• What is the full company name, address, phone number, and website?
• What equipment do you provide? How many movers am I guaranteed?
• Can I see proof of your local/interstate/international moving license and insurance?
• What paperwork is necessary? Do they handle customs for all items?
• What is your cancellation and refund policy?

Compare international movers on our Moving Partners. After you have determined at least companies you could work with, get there estimates in writing. A verbal agreement is not enforceable, so make sure to have the estimate and details written down. By comparing multiple estimates, you will find what an average price for your move will really be, and find a company that best matches your expectations. It will also inform you of the different offers and advantages different companies offer. This can provide you room to negotiate with the company of your choice.

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